QuickBooks Conversion Tool: Guide to Download, Install & Use

Every company wants to preserve its financial records, customer details, vendor information, and transaction history during the migration process. Manual data entry takes time and increases the chance of errors. The QuickBooks Conversion Tool makes it easy to move company data to QuickBooks Desktop. It converts supported company files into a format that QuickBooks Desktop accepts. It moves important business data and keeps the original company file unchanged. This guide explains everything you need to know about QuickBooks Conversion Tool. You will learn its features, system requirements, supported data, download and installation process, and best practices for a successful migration.

What is the QuickBooks Conversion Tool?

The QuickBooks data conversion tool is a utility developed by Intuit to help businesses move accounting data from supported financial software into QuickBooks Desktop. Intuit designed this tool to convert eligible company files and import them directly into a QuickBooks company file. It supports data migration from applications such as Sage 50 and Quicken. As a result, it makes the transition to QuickBooks easier and keeps important financial data intact.

QuickBooks Conversion Tool: What Data Can Be Converted and What Cannot?

The QuickBooks conversion tool converts certain business records depending on the source software and conversion method, while other records require manual setup after conversion.

Data Can Be Converted	Data Cannot Be Converted
Chart of accounts	Payroll items
Customer list	Employee wages and deductions
Vendor list	Payroll history and year-to-date payroll information
Employee profiles and contact details	Fixed asset records
Inventory and item lists	Work tickets
Account balances	Closed or partially completed estimates
Customer transactions	Closed sales orders
Vendor transactions	Closed purchase orders
Payroll general ledger balances	–
Paychecks as journal entries	–

Why should individuals use the QuickBooks Conversion Tool?

The QuickBooks Conversion Tool speeds up the data migration process. As a result, you don’t have to do as much manual work. It can easily transfer eligible data and helps you maintain complete financial records during the conversion.

Some of the major benefits that make this utility beneficial:

• Automatically converts eligible company files, saving you time on data entry.
• Transfers company data quickly from supported accounting software to QuickBooks Desktop.
• Maintains accurate financial records throughout the conversion process.
• View a detailed conversion log to verify converted data and review skipped items.
• Import historical transactions and opening balances to keep your books complete.
• Protect your original company file, since the tool leaves the source data unchanged.
• Reduce manual errors and improve the accuracy of your data migration.

System Requirements for the QuickBooks Conversion Tool

First of all, make sure your computer meets these requirements before you begin installing this conversion tool:

• Operating system: Windows 10, Windows 8.1, or Windows 8
• Processor: Intel Pentium II 500 MHz minimum
• RAM: 512 MB minimum
• Free Disk Space: 2.5 GB recommended
• Microsoft .NET Framework: Version 2.0 minimum

Note: Install the latest QuickBooks updates before starting the conversion to reduce compatibility issues.

Manual Steps to Download the QuickBooks Conversion Tool

Download the QuickBooks Conversion Tool from an official Intuit source to ensure you install a genuine and compatible version. Follow the steps below to download and prepare the setup file.

• Download the QuickBooks Conversion Tool from the official Intuit website.
• Open the folder that contains the downloaded setup file.
• Right-click the setup file and select Properties.
• Open the Compatibility tab and enable Run this program in compatibility mode.
• Select the recommended Windows version.
• Click Apply, then OK.
• Right-click QuickBooksConversionToolSetup.exe and select Run as administrator.

How to Set Up the QuickBooks Conversion Tool

After you download this Conversion Tool, configure it before converting your company data. Ensure that you have installed, activated, and registered QuickBooks Desktop on your computer before you begin.

• Double-click the QuickBooks Conversion Tool icon to open the application.
• Select the option that matches your requirement:
  • My Company
  • My Client’s Company
• Click Next to continue.
• Choose the accounting software that contains the company data you want to convert from the drop-down menu, then click Next.
• Locate and select the company files you want to convert, then click Next.
• Select your QuickBooks Desktop product and browse to the folder where you want to save the converted company file. Click Next.
• Choose one of the available conversion options:
  • Lists and Transactions
  • Lists Only
• After making your selection, click Next.
• Verify the company name, accounting preferences, and other conversion settings.
• Make any necessary changes before proceeding.
• Review all the selected options and click Start to begin the conversion process.
• Wait for the conversion to finish. The time required depends on the size and complexity of your company file.
• After the process completes, review the conversion summary and click Finish to close the tool.

How to Use QuickBooks Conversion Tool

When you have completed the QuickBooks data conversion tool setup, we will move on to know the uses of this utility.

You should complete the following steps after installing this software:

• Open the QuickBooks Conversion Tool.
• Select My Company or My Client’s Company.
• Choose the source accounting software.
• Browse to the company file that you want to convert.
• Select the QuickBooks Desktop version and choose the destination folder.
• Choose the conversion option for Lists Only or Lists and Transactions.
• Review the company information and conversion settings.
• Click Start to begin the conversion.
• Wait until the process finishes, review the conversion report, and select Finish.

How to Convert Data from Quicken to QuickBooks Desktop

Follow these steps to migrate data from Quicken to QuickBooks Desktop:

• Install and open the QuickBooks Conversion Tool.
• Launch the Quicken Converter.
• Accept the license agreement.
• Choose the Quicken data file.
• Start the conversion process.
• Save the converted file.
• Open QuickBooks Desktop.
• Select File >> Utilities >> Convert >> From Quicken.
• Follow the on-screen instructions to import the converted data into QuickBooks Desktop.

Note: After the import finishes, review customer information, vendor records, account balances, and financial transactions to confirm that everything transferred correctly. Fix any missing or unsupported records before you start using the company file for your daily accounting tasks.

Limitations of the QuickBooks Conversion Tool

The QuickBooks Conversion Tool converts many important business records, but it does not convert every type of accounting data. It transfers information such as customer and employee lists, account balances, payroll general ledger balances, and other supported financial records. However, some records require manual entry after the conversion.

This tool does not convert payroll items, employee wages, deductions, year-to-date payroll information, or paycheck details. It does not transfer fixed assets, job costing records, work tickets, or closed and partially closed sales orders, purchase orders, and estimates. After the conversion is complete, review your QuickBooks company file and manually add any unsupported records to make sure all your business data is accurate and complete.

Best Practices Before Converting Data to QuickBooks

Preparing your data before the migration helps reduce errors and improves conversion accuracy.

Follow these best practices before you start:

• Create a complete backup of your source company file.
• Update QuickBooks Desktop to the latest release.
• Verify your source company data for errors.
• Install the latest Windows updates.
• Close all unnecessary applications before you begin the conversion.
• Sign in to Windows with an administrator account.
• Save the company file on a local drive instead of a network location during the conversion.
• Review the converted company file after the migration finishes.
• Compare account balances, customer records, vendor information, and transactions with the original data.
• Save the conversion log for future reference.

Frequently Asked Questions