How to Fix Printing Issues in QuickBooks Desktop for Windows

Having trouble printing in QuickBooks Desktop for Windows? You’re not alone. Whether it’s a printer issue, software glitch, or outdated settings, this guide will walk you through simple steps to troubleshoot common printing issues in QuickBooks Desktop for Windows so you can get back to business fast. Let’s get started!

You may be experiencing difficulties printing from QuickBooks Desktop for several reasons.

• You are not using updated QuickBooks Desktop.
• Your computer is connected to the printer properly.
• You have not installed the latest printer driver.

Solution Steps for Printing Issues in QuickBooks Desktop for Windows

Having trouble printing in QuickBooks Desktop? Start by updating QuickBooks and your printer drivers. Make sure your printer is online and working with other programs like Notepad. Still stuck? Use the QuickBooks Tool Hub to fix PDF and print issues or test with a sample company file.

Before you begin, confirm that:

• You upgrade QuickBooks to the most recent version.
• The printer and computer are linked.
• The newest printer driver is installed on your computer.
• On your printer, there are no error messages or warning lights.

1st Solution: Printing from another program

Let us ensure that you can print from any application. We’ll be using Notepad in these steps. As long as it’s not QuickBooks, you can attempt to print from any program you own.

• Click Start and open Notepad.
• Type some text, choose File, and then print.
• Click Print after deciding on the appropriate printer.

2nd Solution: Testing of printer setup

First Step: Verify the printer’s configuration

• Once your computer has restarted, turn off and on the printer again.
• Verify that the printer paper is correctly loaded.
• Double-click Printers and Faxes after choosing Start, Control Panel, and then Printers.
• Right-click the printer and choose Use Printer Online if the printer displays as offline.
• When you double-click the printer, choose Printer > Cancel All Documents if print jobs are visible in the queue.
• Put the window closed.
• Print Test Page can be selected after you right-click the printer and choose Properties.

Note: If the test page isn't printing on a network printer, there may be a problem with the network.

Second Step: Verify that this is the correct printer

• Choose Printer Setup from the File menu in QuickBooks.
• Choose the form that needs to be printed.
• Ensure the printer name corresponds exactly to the name of the printer you intend to use. If not, you must first make the necessary adjustments to the Printer Setup on your computer.
• To learn more about these settings, select Help in this section.

Third Step: Copy to an alternate printer

• Go to File in QuickBooks and choose Printer Setup.
• Choose the form that needs to be printed.
• Instead, use the Microsoft XP printer or any other alternative printer.
• To learn more about these settings, select Help in this section

3rd Solution: Testing of your company file and QuickBooks Installation

Testing of the Company file

• If you are utilizing customized forms or reports that you have committed to memory, print an alternate form or attempt a standard one.
• Try printing one form instead of many if you were printing forms from QuickBooks in bulk. When printing in smaller batches, try it again.
• Try printing a form or report of the same kind by opening one of the QuickBooks example company files. To try printing again after resolving any data damage in your file, utilize resolve data damage on your company file.

Similar Issue: Fix PDF and Print Problems with QuickBooks Desktop

4th Solution: Run the Print and PDF Tool from the QuickBooks Tool Hub

First Step: Downloading of QuickBooks Tool Hub

Fix frequent issues using the QuickBooks Tool Hub. In order to utilize the tool hub, QuickBooks must be closed first. We advise using Tool Hub on Windows 10, 64-bit, for optimal performance.

• Close the QuickBooks program.
• Get the QuickBooks Tool Hub’s most recent version (1.6.0.3). Store the file on your Windows system or in your system’s Downloads folder so that you can find it easily. If this is your first installation of the Tool Hub, then you can find out which version you have. Go to the Home tab. The version will appear at the bottom.
• QuickBooksToolHub.exe is the file you downloaded; open it.
• Install it by following the on-screen instructions and accepting the terms and conditions.
• In order to access the tool hub, you have to double-click on the icon on your Windows desktop once the installation is completed.

Note: If the icon isn't visible, look for QuickBooks Tool Hub on Windows and choose the application.

Related Issue: Fix ABS PDF Driver Issue in QuickBooks Desktop

Second Step: Employ the Print and PDF Repair Utility

• Click Program Problems in the QuickBooks Tool Hub.
• Choose the QuickBooks Print & PDF Fixing Tool. The run should take roughly one minute.
• Try using QuickBooks Desktop to print or save as a PDF once more.

The QBPrint.QBP file can be manually renamed if the utility is unsuccessful.

• Track down QBPrint.qbp:
  • Under Windows 10 and later versions, C:\ProgramData\Intuit\QuickBooks 20xx (where 20xx is the version number of your QuickBooks program).
  • Server versions 2012 and up: Programme Data\Intuit\QuickBooks YEAR and Users*remote user*\AppData\Roaming\Intuit\ Year VERSION\ respectivelySettings for TSPrinter
• QBprint.qbp should be renamed:
  • For your QuickBooks version, right-click the QBprint.qbpfiles and then choose “Rename.
  • The file name should now include the word “old” (QBPrint.qbp.old).
  • Start the QuickBooks Desktop application.
  • Choose Printer Setup by going to file.
  • Click OK after choosing any transaction from the Form Name list. In doing so, a new QBprint.qbp file will be created.
  • Not every transaction requires you to do this, though.
  • Open any transaction and try to print it.