PDF and Print Problems with QuickBooks Desktop

We will go over each of QuickBooks Desktop printing issues in detail as well as possible fixes in this article. Thus, make sure to read the article through to the finish.

List of Errors Troubleshoot with the Help of the Print and PDF Repair Tool

• There is an issue with the Microsoft XPS Document Writer on the XPS port that you presently have selected as your printer.
• Unable to print to the printer.
• Error: A necessary component is missing, so QuickBooks is unable to finish the current action: missing component from the PDF file.
• QuickBooks is not responding.
• The PDF Converter is offline.
• The QuickBooks PDF converter is not where you can print directly.
• Cannot save as a PDF file.
• Your form or reports could not be saved as a .pdf by QuickBooks.
• Attempting to reconcile accounts in QuickBooks causes it to freeze.
• The 32-bit print driver host is no longer functional.
• Unrecoverable mistake.
• Error -20, -30, or -41: QuickBooks PDF converter activation.
• When installing PDF Converter, get error 1722 or 1801.
• Issues with reports or transactions printed.
• The reconciliation window vanishes or doesn’t appear.

How to Troubleshoot PDF and Print Problems with QuickBooks Desktop

To troubleshoot PDF and print problems for QuickBooks Desktop, follow the four solution steps below…

• Launch the QuickBooks Tool Hub’s
• Restart and change the permissions for the temporary folder
• Creating of new template or form
• Update print Spooler service properties

Solution 1: Launch the QuickBooks Tool Hub PDF & Print Repair Tool

Step 1: Get the QuickBooks Tool Hub and install it

Fix frequent issues using the QuickBooks Tool Hub. To utilize the tool hub, QuickBooks must be closed. We advise you to use Tool Hub if you have Windows 10, 64-bit, for optimal performance.

Note: Always try searching Windows for QuickBooks Tool Hub and then choose the application in case you are unable to locate the icon.

Step 2: Launch the QuickBooks Repair Tool for PDF and Print

• Click Program Problems in the QuickBooks Tool Hub.
• Choose the QuickBooks Print & PDF Fixing Tool. The run will take roughly one minute.
• Once more, use QuickBooks Desktop to print, email, or save as a PDF.

If this resolves the problem, proceed to the next fix.

Solution 2: Restart and change the permissions for your temporary folder

Step 1: Turn on your computer again

Try again after restarting your computer. Reset your transient folder’s permissions if this doesn’t resolve the problem.

Step 2: Modify the permissions for your temporary folder

• For the RUN command to appear, use the Windows key + R.
• Enter after typing %TEMP%.
• Choose Properties by right-clicking on an empty space inside the temporary folder.
• Go with Security.
• Verify that Full Control is assigned to every user name and group under Security.
• Restore the QuickBooks file to a PDF after granting Full Control rights.

Step 3: Check your ability to print to XPS (only in case of email and save as PDF problems).

QuickBooks employs a portion of the Microsoft Windows program XPS Document Writer in order to save as a PDF. Check if you are able to print to your XPS Document Writer.

• Get Notepad open.
• Sort Test. After choosing File, select Print.
• Choose the XPS Document Writer, then click Print.
• After entering the filename, save it to your desktop.
• After printing the XPS file from Notepad, go to your desktop and view it.

If you are unable to print from QuickBooks to your XPS or physical printer, you should seek assistance from Microsoft or your IT specialist.

Solution 3: Creating of new template or Form

• For your form, make a new template. To create new templates, get further assistance.
• On your transaction, modify the template.
• Make a PDF file.

Solution 4: The Print Spooler service properties should be updated

• Choose Run by right-clicking on Start, typing Services.msc, and choosing OK.
• Find Print Spooler service by searching.
• To view the properties of the Print Spooler service, right-click on it.
• Navigate to Startup type, choose Automatic, then click Apply and OK.
• Start the Print Spooler service by performing a right-clicking on it and choosing Start.
• A PDF needs to be able to be saved or emailed.

What if: Reconcile Window Disappears or Doesn’t Show

If you choose to reconcile from the Banking menu and QuickBooks appears to shut up, but PDF capabilities continue to function, the reconcile window can appear off screen.

• Check all of the open windows to determine if the reconcile window is one of them.
• To start the reconciliation process over, select Close All.
• In the event that an error keeps coming up when you reconcile accounts.
• In the event that the problem persists, you must speak with your IT specialist.

Testing, Reinstalling and to Adjust Permissions for the XPS Document Writer

Should you be unable to print to your XPS printer from within QuickBooks, you should seek assistance from Microsoft or your IT specialist.

Important Note: The following suggestion are for windows but not for the Terminal Services.

• You can attempt the following with an IT specialist:
  • Verify if XPS services are activated.
  • On your keyboard, type Windows + R.
  • Enter the optional features, and then click OK.
  • Locate the Microsoft XPS Document Writer and confirm that it is chosen.
  • Choose OK.
• Print from outside of QuickBooks and test the XPS Document Writer.
• Change the security software’s settings.
  • You can prevent the development of.xps files by configuring the settings in your security software, such as Norton Antivirus or McAfee Firewall. In order to confirm that .xps files are not prohibited, check the settings on your security program.
• Modify the XPS Document Writer’s Windows user rights.
  • QuickBooks cannot convert a file to a.pdf if a Windows user lacks authorization to print to the XPS Document Writer. To modify these rights, you might need to log in with administrator privileges.

Read about: Print Paychecks and Pay Stubs in QuickBooks

Conclusion

We have now reached the conclusion of this article and we hope that above-mentioned information will be helpful for you in resolving the issue. We think it would be a lot simpler for QuickBooks customers to resolve QuickBooks pdf and print issues in QuickBooks Desktop after reading this post.

Frequently Asked Questions