Print Paychecks or Pay Stubs in QuickBooks

Using your Payroll software, you can print employee checks if you pay them on paper. In QuickBooks Workforce, you can also allow your staff member to see and print their pay stubs. In your payroll package, we’ll walk you through printing the pay stubs and paychecks for your employees. Check paper compatible with QuickBooks is recommended by Intuit for printing paychecks.

Steps for Printing the Paychecks or Paystubs in QuickBooks

First Step: Setting up your printing preferences

• QuickBooks Online Payroll:
  • Select Payroll settings after going to Settings.
  • Click on Edit in the Printing section.
  • Choose the printing method for your paychecks or pay stubs
    • Paystubs printed on regular paper.
    • Checks written on paper that works with QuickBooks: Choose whether you have a pay check and one or two pay stubs on your QuickBooks voucher. Next, to configure the alignment, choose Align check*.
  • Choose Save.
    • *Align your checks and stubs when printing to ensure that you can print paychecks on check paper that is compatible with QuickBooks. After choosing Align check, adhere to the instructions shown on your screen.

Important Note: At the conclusion of payroll creation, you may also access your printing settings. Look for Change print settings on the Payroll is done window.

• QuickBooks Desktop Payroll:
  • Set Up Paychecks:
    • Configure your printer and select the check paper and extras you wish to see on your paychecks.
    • Select Printer Setup after choosing File.
    • Choose Check/Paycheck from the Form Name dropdown menu.
    • Click the Settings tab.
    • Choose the printer type and name that you want.
    • Select Wallet, Standard, or Voucher as your check style.
    • Choose the extra options to print your logo, image, or company name and address.
    • Choose OK.
  • Establish pay stubs:
    • Select Printer Setup after choosing File.
    • Choose Pay stub from the Form Name by drop down menu.
    • Choose the printer type and name that you want.
    • Choose OK.

Second Step: Print Paychecks or Pay stubs

• QuickBooks Online Payroll:
  • Select Employees from Payroll.
  • Choose Paycheck from the list below. Process payroll.
  • Choose the paycheck that you wish to print. To modify the Date range or Employee, choose Filter from drop down menu.
  • Click the Action column and choose Print.
  • A peek of the pay slip or paycheck appears. Click the printer icon to start printing.
• QuickBooks Desktop Payroll:
  • Print Paychecks
    • Select Print Forms after choosing File.
    • Pick Paychecks.
    • Click the drop down menu of your bank account for payroll.
    • Make sure the first check number in the field corresponds to the first check number in your printer.
    • Choose either Direct Deposit or Paycheck.
      • Payroll advice of deposit forms for direct deposit will be printed by QuickBooks if you select this option. These forms print on the same check stock that you use to print ordinary paychecks, and they are non-negotiable checks. These can serve as pay stubs for the staff members you hire. If you wish to order Advice of Deposit Forms, take a look at here.
    • Choose OK.
    • After checking your print settings one last time, click Print.
• Print Pay Stubs:
  • Navigate to the File and then select Print Forms from it.
  • Choose Pay Stubs.
  • Choose your bank account for payroll from the drop down menu.
  • Enter the range of dates that includes the pay stubs’ pay date.
  • Choose which pay stubs to publish. Choose the desired employees from Employee drop down menu if you wish to filter for them.
  • To customize the company and employee information that appears on the pay stubs, select Preferences.
  • If you would like a message to appear on every pay stub, type text into the box labeled “Company message to be printed on all pay stubs.”
  • To view pay stubs prior to printing, select Preview.
  • Once you’re prepared, choose Print.

Conclusion

We hope that above article will be helpful for you in printing paychecks or paystubs in QuickBooks Online and Desktop Payroll but in case still you face the issue then you can contact us and get complete support regarding this.

Frequently Asked Questions