Print Paychecks or Pay Stubs in QuickBooks Online and Desktop Payroll

Using your payroll software, you can print employee checks if you pay them on paper. In QuickBooks Workforce, you can also allow your staff member to see and print their pay stubs.

In your payroll package, we’ll walk you through printing the pay stubs and paychecks for your employees.

Check paper compatible with QuickBooks is recommended by Intuit for printing paychecks.

Steps for printing or reprinting the paychecks or paystubs in QuickBooks

First Step: Setting up your printing preferences

• QuickBooks Online Payroll:
  • Select Payroll settings after going to Settings.
  • Click on Edit in the Printing section.
  • Choose the printing method for your paychecks or pay stubs
    • Paystubs printed on regular paper.
    • Checks written on paper that works with QuickBooks: Choose whether you have a pay check and one or two pay stubs on your QuickBooks voucher. Next, to configure the alignment, choose Align check*.
  • Choose Save.
    • *Align your checks and stubs when printing to ensure that you can print paychecks on check paper that is compatible with QuickBooks. After choosing Align check, adhere to the instructions shown on your screen.

Important Note: At the conclusion of payroll creation, you may also access your printing settings. Look for Change print settings on the Payroll is done window.

• QuickBooks Desktop Payroll:
  • Set Up Paychecks:
    • Configure your printer and select the check paper and extras you wish to see on your paychecks.
    • Select Printer Setup after choosing File.
    • Choose Check/Paycheck from the Form Name dropdown menu.
    • Click the Settings tab.
    • Choose the printer type and name that you want.
    • Select Wallet, Standard, or Voucher as your check style.
    • Choose the extra options to print your logo, image, or company name and address.
    • Choose OK.
  • Establish pay stubs:
    • Select Printer Setup after choosing File.
    • Choose Pay stub from the Form Name by drop down menu.
    • Choose the printer type and name that you want.
    • Choose OK.

Second Step: Print Paychecks or Pay stubs

• QuickBooks Online Payroll:
  • Select Employees from Payroll.
  • Choose Paycheck from the list below. Process payroll.
  • Choose the paycheck that you wish to print. To modify the Date range or Employee, choose Filter from drop down menu.
  • Click the Action column and choose Print.
  • A peek of the pay slip or paycheck appears. Click the printer icon to start printing.
• QuickBooks Desktop Payroll:
  • Print Paychecks
    • Select Print Forms after choosing File.
    • Pick Paychecks.
    • Click the drop down menu of your bank account for payroll.
    • Make sure the first check number in the field corresponds to the first check number in your printer.
    • Choose either Direct Deposit or Paycheck.
      • Payroll advice of deposit forms for direct deposit will be printed by QuickBooks if you select this option. These forms print on the same check stock that you use to print ordinary paychecks, and they are non-negotiable checks. These can serve as pay stubs for the staff members you hire. If you wish to order Advice of Deposit Forms, take a look at here.
    • Choose OK.
    • After checking your print settings one last time, click Print.
• Print Pay Stubs:
  • Navigate to the File and then select Print Forms from it.
  • Choose Pay Stubs.
  • Choose your bank account for payroll from the drop down menu.
  • Enter the range of dates that includes the pay stubs’ pay date.
  • Choose which pay stubs to publish. Choose the desired employees from Employee drop down menu if you wish to filter for them.
  • To customize the company and employee information that appears on the pay stubs, select Preferences.
  • If you would like a message to appear on every pay stub, type text into the box labeled “Company message to be printed on all pay stubs.”
  • To view pay stubs prior to printing, select Preview.
  • Once you’re prepared, choose Print.

Troubleshooting for the Printing Issues

You might need to examine your printer configuration, print alignment, or printing preferences if you are having trouble printing paychecks, pay stubs, or forms.

Troubleshooting for printing paychecks, Paystubs and forms in QuickBooks Online Payroll

Printer, browser, or software problems may be the cause of problems you have while attempting to print payroll forms, pay stubs, or paychecks from QuickBooks.

This is the method for resolving printing problems.

• Paychecks, pay stubs, and payroll forms can be printed and reprinted.
  • Payrolls can be printed or reprinted in a voucher that is compatible with QuickBooks Online Payroll, and pay stubs can be printed on ordinary paper.
  • Additionally, you always have access to your payroll tax forms, which you may print and copy for your records.
• Adjust cheque alignment while printing QuickBooks compatible checks.
  • You can change its alignment if you utilize checks that are compatible with QuickBooks. To find out more, see Fix print alignment for preprinted checks

Fixing of Browser and Software Issues

• Take off your browsing history and cookies.
  • For best browser performance, we suggest clearing your browsing history and cookies. To delete your browsing history, navigate to the settings of your chosen browser.
    • Use Safari to delete your browsing history.
    • Delete the cookies and cache in Chrome.
• Disable the pop-up blocker.
  • Some upgrades have the occasional tendency to make your browser’s default settings become a pop-up blocker. Use the following to turn off pop-up blockers:
    • In Chrome, either allow or block pop-ups.
    • Settings for Firefox’s pop-up blocker.
• Provide Intuit as a reliable website.
  • Your browser won’t possibly block site content if you add Intuit as a trustworthy site.
• Set up Adobe Acrobat Reader or update it.
  • You must install and register Adobe Reader or Acrobat in order to read forms and print paychecks.
  • Be sure that you have an Adobe Acrobat Reader installed on your system. Install the most recent version of this program by going to adobe.com if there are none.

Resolve Address Printer Problems

• Specify the default printer.
  • In the event that your network has more than one printer, be sure the one you wish to use is the default printer.
    • On a Mac, select the default printer.
    • Specify the Windows default printer.
• Alter the page scale for printing.
  • You might try adjusting the page scale to get a better fit if your forms or pay stubs aren’t centered on the page.
  • From the Page Scaling menu, choose Shrink to Printable Area after choosing Print.

Fixing Printing Issues in QuickBooks Desktop

You may be experiencing difficulties printing from QuickBooks Desktop for a number of reasons. The most frequent problems have some of these answers.

Before you begin, confirm that:

• You upgrade QuickBooks to the most recent version.
• The printer and computer are linked.
• The newest printer driver is installed on your computer.
• On your printer, there are no error messages or warning lights.

1st Solution: Printing from the another program

Let us ensure that you can print from any application. We’ll be using Notepad in these steps. As long as it’s not QuickBooks, you can attempt to print from any program you own.

• Click Start and open Notepad.
• Type some text; choose File, and then print.
• Click Print after deciding on the appropriate printer.

2nd Solution: Testing of printer setup

First Step: Verify the printer’s configuration.

• Once your computer has restarted, turn off and on the printer again.
• Verify that the printer paper is correctly loaded.
• Double-click Printers and Faxes after choosing Start, Control Panel, and then Printers.
• Right-click the printer and choose Use Printer Online if the printer displays as offline.
• When you double-click the printer, choose Printer > Cancel All Documents if print jobs are visible in the queue.
• Put the window closed.
• Print Test Page can be selected after you right-click the printer and choose Properties.
  • Note: If the test page isn’t printing on a network printer, there may be a problem with the network.

Second Step: Verify that this is the correct printer.

• Choose Printer Setup from the File menu in QuickBooks.
• Choose the form that needs to be printed.
• Ensure the printer name corresponds exactly to the name of the printer you intend to use. If not, you must first make the necessary adjustments to the Printer Setup on your computer.
• To learn more about these settings, select Help in this section.

Third Step: Copy to an alternate printer.

• Go to File in QuickBooks and choose Printer Setup.
• Choose the form that needs to be printed.
• Instead, use the Microsoft XP printer or any other alternative printer.
• To learn more about these settings, select Help in this section

3rd Solution: Testing of your company file and QuickBooks Installation

Testing of the Company file.

• If you are utilizing customized forms or reports that you have committed to memory, print an alternate form or attempt a standard one.
• Try printing one form instead of many if you were printing forms from QuickBooks in bulk. When printing in smaller batches, try it again.
• Try printing a form or report of the same kind by opening one of the QuickBooks example company files. To try printing again after resolving any data damage in your file, utilize Resolve data damage on your company file.

4th Solution: Run the print and PDF Tool from the QuickBooks Tool Hub

First Step: Downloading of QuickBooks Tool Hub

Fix frequent issues using the QuickBooks Tool Hub. In order to utilize the tool hub, QuickBooks must be closed first. We advise using Tool Hub on Windows 10, 64-bit, for optimal performance.

• Close the QuickBooks program.
• Get the QuickBooks Tool Hub’s most recent version (1.6.0.3). Store the file on your system Windows or in your system Downloads folder so that you can find it easily. If this is your first installation of the Tool Hub then you can find out which of the version you have. Go to the Home tab. Version will appear at the bottom.
• QuickBooksToolHub.exe is the file you downloaded; open it.
• Install it by following the on-screen instructions and accepting the terms and conditions.
• In order to access the tool hub you have to double-click on the icon on your Windows desktop once the installation is completed.

Note: If the icon isn't visible, look for QuickBooks Tool Hub on Windows and choose the application.

Second Step: Employ the Print and PDF Repair Utility.

• Click Program Problems in the QuickBooks Tool Hub.
• Choose the QuickBooks Print & PDF Fixing Tool. The run should take roughly one minute.
• Try using QuickBooks Desktop to print or save as a PDF once more.

The QBPrint.QBP file can be manually renamed if the utility is unsuccessful.

• Track down QBPrint.qbp:
  • Under Windows 10 and later versions, C:\ProgramData\Intuit\QuickBooks 20xx (where 20xx is the version number of your QuickBooks program).
  • Server versions 2012 and up: Programme Data\Intuit\QuickBooks YEAR and Users*remote user*\AppData\Roaming\Intuit\ Year VERSION\ respectivelySettings for TSPrinter
  • Note: Users of the Terminal Service have reported finding duplicate copies of the Qbprint.qbp file alongside the client data files that are stored; check every folder twice to look for any unusual instances.
• QBprint.qbp should be renamed:
  • For your QuickBooks version, right-click the QBprint.qbpfiles and then chooses Rename.
  • The file name should now include the word “old” (QBPrint.qbp.old).
  • Start the QuickBooks Desktop application.
  • Choose Printer Setup by going to file.
  • Click OK after choosing any transaction from the Form Name list. In doing so, a new QBprint.qbp file will be created.
  • Not every transaction requires you to do this, though.
  • Open any transaction and try to print it.

Conclusion

We hope that above article will be helpful for you in printing paychecks or paystubs in QuickBooks Online and Desktop Payroll but in case still you face the issue then you can contact us and get complete support regarding this.

Frequently Asked Questions